image courtesy of USFS Air Quality Cams
Clackamas County Complete Communities Village Advisory Board
"Villages at Mt. Hood"
Also (Formerly) Strategic Planning Organization
Thursday, June 10, 2010 7-9 pm
Hoodland Fire Station Meeting Room, 69634 E. Hwy 26, Welches, OR

Minutes for Meeting are available 2010-0618

Call To Order
Pledge Of Allegiance
Minutes for June 1 meeting
Document not available until 6/9
Note to new Chair Doug Saldivar
These are unpaid, volunteers.
You want to "enable/support/encourage/reward"
      => you are not an employer/"boss".
Ask Shirley Dueber how the old Strategic Planning Committee worked
Chairman’s comments – my goals
Formalized communication with County Commissioners
Need for Joint meetings with community groups – we go to them
Review and revise By-laws as needed
Discussion regarding our name
Each board member must have measurable goals
Regular published measurement of our activities
Treasurer’s Report – Budget for next year needed
Secretary’s Report
County Liaison Report
7:30 pm Old Business
Discussion of letter from TAP – is action needed ?
Open Board position plan and time line
Elections process
Town Hall in August – Public Safety
7:45 pm New Business (note: Community input and comments welcome during this discussion)
Planning and review – (note: prepare your comments in advance. They should be brief and to the point.)
What is the board ?
o Each member provides his/her perspective
Review of accomplishments and lessons learned from last year
o Each member provides his/her perspective
Review of existing committees and action plans
o Be prepared to speak for 1-2 minutes on the status of each action plan – using the following guide:
What are the goals and timelines of each action plan ?
What support is needed to realize the action plan ?
What obstacles exist that would obstruct realization of the plan ?
o Which committees should be continued ?
Determine our priorities and goals
o On June 2011 what will be our accomplishments for the year ?
o Begin to set measurable, achievable goals (we will continue and finish this next meeting)
8:50 pm Community comments
9:00 pm meeting is adjourned

- All BOD meetings should be open to the public and must be announced with an agenda, on the web site and in the library at least 7 calendar days prior to the day such meeting is to be held.
    - There is no requirement that any materials be available prior to the meeting but may be requested under Oregon public meeting laws but I have not had any success with that approach

Meeting Notice Checklist
This meeting requires notice?
   1.  BOD meetings
Notices and materials placed or sent 7 days?
   1. To BOD members?
   2. people who requested info?
     3. materials at library?
    Notices and placed or sent 7 days?
   1. Mountain Times
   2. Sandy Post
   3. County Web Site- "bod meeting"
   4. Susan Corwin's Villages at Mt. Hood Web Site
   5. 3 Post Offices (Welches, Rhododendron, and Brightwood)
   6. Breezeway at Thriftway the week before
   7. Fires Station Reader Board - Tues before