image courtesy of USFS Air Quality Cams
Clackamas County Complete Communities Village Advisory Board
"Villages at Mt. Hood"
Also (Formerly) Strategic Planning Organization
Tuesday, July 6, 2010 4-6 pm
Hoodland Fire Station Meeting Room, 69634 E. Hwy 26, Welches, OR
Minutes for Meeting are available 2010-0609

Note: agenda was provided as a Microsoft Word doc,
          woe be unto you if you use a Mac or don't splurge for Microsoft Office.
4:00   Call to Order
Pledge of Allegiance
Approval of Minutes for June 10, 2010

Chairman’s comments
Respectful treatment of guest speakers, liaison, other board members and the audience by Board members

Treasurer's Report

Secretary’s Report
Review meeting posting requirements
Review meeting room reservation requirements
Status of final versions of minutes

County Liasison

4:20pm Planning and Review - continued
Review of previous discussions
Review of existing committees and action plans
o Be prepared to speak for 1-2 minutes on the status of each action plan – using the following guide:
What are the goals and timelines of each action plan ?
What support is needed to realize the action plan ?
What obstacles exist that would obstruct realization of the plan ?
o Which committees should be continued ?
Determine our priorities and goals
o On June 2011 what will be our accomplishments for the year. Begin to set measurable, achievable goals

5:15 pm Old Business
Discussion of letter from TAP - all
Open Board position plan and time line - Progress report - Doug
Elections process – Progress report - George
Town Hall in August – Public Safety – Progress report – agenda due July 20 – Pat B.

5:30 pm New Business
5:50 pm Community comments
6:00 pm meeting is adjourned

- All BOD meetings should be open to the public and must be announced with an agenda, on the web site and in the library at least 7 calendar days prior to the day such meeting is to be held.
    - There is no requirement that any materials be available prior to the meeting but may be requested under Oregon public meeting laws but I have not had any success with that approach

Meeting Notice Checklist
This meeting requires notice?
   1.  BOD meetings
Notices and materials placed or sent 7 days?
   1. To BOD members?
   2. people who requested info?
     3. materials at library?
    Notices and placed or sent 7 days?
   1. Mountain Times
   2. Sandy Post
   3. County Web Site- "bod meeting"
   4. Susan Corwin's Villages at Mt. Hood Web Site
   5. 3 Post Offices (Welches, Rhododendron, and Brightwood)
   6. Breezeway at Thriftway the week before
   7. Fires Station Reader Board - Tues before