image courtesy of USFS Air Quality Cams
Clackamas County Complete Communities Village Advisory Board
"Villages at Mt. Hood"
Also (Formerly) Strategic Planning Organization
Tuesday, May 5, 2015 4-6 pm
Hoodland Fire Station Meeting Room, 69634 E. Hwy 26, Welches, OR
Draft Minutes for Meeting
Minutes for Meeting
Agenda: => available on May 5th, very, very, very late
  1. 4:00 Call to Order/ Roll Call/Pledge of Allegiance
  2. 4:05 Approve April March Minutes
    (=> NOT available for YOU)
  3. 4:10 Treasurer’s Report
  4. 4:15 New Communications from the Board (you minions better listen)
    • Discuss re-naming “Villages at Mt. Hood” BOD
  5. 4:30 Persons to be Heard
  6. 4:25 Chamber Report
  7. 4:30 Staff Liaison Report – If needed
  8. 4:40 Old Business
    • Review Digital Projector/Screen Purchase
    • May 16th Town Hall Agenda
      • Approve Town Hall Agenda/Poster
      • Last Minute Item Additions?
  9. 5:10 New Business
    • Clackamas County Arts Alliance Meeting/Resort at the Mountain
  10. 5:40 Committee Reports
    • Mt. Hood Transportation Alliance Committee Report – George Wilson
    • Villages of Mt. Hood Community Park Update – Judith Norvall Marci Slater
    • Mt. Hood Chamber of Commerce Committee Report – Coni Scott
    • Neighborhood Watch Committee Report – Joe Mazzara
    • Mt. Hood Bicycle/Pedestrian Coalition Update – George Wilson
  11. 5:50 Board member comments
  12. 6:00 Meeting Adjournment
Next Scheduled Villages at Mt. Hood BOD Meeting - JUNE 2, 2015

per Bylaws of the BCC Advisory Board "Villages at Mt. Hood Board of Directors"
  a. Article VI, section 12
                The Village shall comply with Oregon’s Public Records Law.
  b. Article VI section 10
                The Board shall provide seven (7) days notice and hold open meetings in
                accordance with the Oregon Public Meetings Law.
Also, more importantly,
                The Public Meetings Law requires that the notice of any meeting
            “include a list of the principal subjects anticipated to be considered at the
            meeting.” ORS 192.640(1). This list should be specific enough to permit
            members of the public to recognize the matters in which they are interested.
d. Clackamas County Ordinance 2007- 2.10.060 (and the 12/2014 draft I have)
        B. Meetings; public participation; action. Each hamlet or village board shall meet
        with citizens at least quarterly at town hall meetings to identify, discuss, and prioritize
        community issues.

- All BOD meetings should be open to the public and must be announced with an agenda, on the web site and in the library at least 7 calendar days prior to the day such meeting is to be held.
    - There is no requirement that any materials be available prior to the meeting but may be requested under Oregon public meeting laws but I have not had any success with that approach

Meeting Notice Checklist
This meeting requires notice?
   1.  BOD meetings
Notices and materials placed or sent 7 days?
   1. To BOD members?
   2. people who requested info?
     3. materials at library?
    Notices and placed or sent 7 days?
   1. Mountain Times
   2. Sandy Post
   3. County Web Site- "bod meeting"
   4. Susan Corwin's Villages at Mt. Hood Web Site
   5. 3 Post Offices (Welches, Rhododendron, and Brightwood)
   6. Breezeway at Thriftway the week before
   7. Fires Station Reader Board - Tues before