image courtesy of USFS Air Quality Cams
Clackamas County Complete Communities Village Advisory Board
"Villages at Mt. Hood"
Tuesday, January 5, 2016 4-6 pm
Hoodland Fire Station Meeting Room, 69634 E. Hwy 26, Welches, OR

===> NO QUORUM!! but lots of people spoke out!! <===
Draft meeting Minutes (available 2016-0126)

  1. 4:00 Call to Order/ Roll Call/Pledge of Allegiance
  2. 4:05 Approve December 2015 BOD/Town Hall Meeting Minutes  ==>Not available for YOU
  3. 4:10 Announcements
    • Senator Wyden 2016 Clackamas County Town Hall
      • Thursday; January 7, 2016 from 10:00am -11:30am
        Clackamas High School Auditorium, West Campus
        14486 SE 122nd Avenue
        Clackamas, Oregon
    • Support Letter for Representative Mark Johnson
      • Resolution of Support to Update Skiers Activities Statute/Revised Statute (ORS) 30.970 through 30.990
    • Wildwood Park/BLM Public Scoping/Mark Marshall – Park Manager
  4. << Nope: ==> No Treasurer’s Report – Joe Mazzara >>
  5. << Nope: ==> No Communications from the Board
  6. 4:20 Debrief December Town Hall Meeting
    • Survey Results
      • Name/Logo Change to “Mount Hood Villages”
      • Parks District/Mt. Hood Villages Community Park
      • Rural Clackamas County Marijuana Land Use Laws
    • Clackamas County Election Recall Notice
      From: Schmidt, Gary
      Sent: Wednesday, December 09, 2015
      To:; mauimarilan@; Carol_Burk@; franmazzara@; rrbruce@; royallg@
      Cc: Smolak, Barbara; Kyle, Amy
      Subject: Villages at Mt. Hood Board Election

      Dear Villages at Mt. Hood Board Members:

      Based on information and feedback the county received and witnessed at the December 1, 2015 Villages Town Hall Board of Directors elections, I am invalidating the election. As outlined in Clackamas County Ordinance #03-2015 (Hamlets and Villages), Section 2.10.050 (k)(1) Clackamas County staff is responsible for conducting and overseeing Hamlet and Village elections.

      The election irregularities included:

      • One of the candidates, Ben Bliesner, did not receive the formal approval of the Villages Board of Directors, as outlined in the Villages Bylaws, Section 8. Vacancies, which states, “If the resignation is from the board, the vacancy shall be filled by appointment by a majority of the remaining Directors.  The person appointed to fill the vacancy …….shall serve the remainder of the unexpired term until the next town hall meeting, at which time a majority of the citizens present at the meeting shall elect a successor. . . .”  The county received information that the above candidate’s application was discussed, but did not receive approval by the Villages board.
      • Several names on the sign-in sheets did not include addresses.
      • For the names on the sign-in sheets that included P.O. Boxes, it was not clear if identification verifying proof of address within the Villages boundary was provided.
      • It was observed at the registration table that several attendees claimed they lost their ballot and were given new ballots.  There was no way to verify the validity of those claims.

      The county will assist the current Villages board in conducting a new election at a future Villages Town Hall in January or February.  To be placed on the ballot all candidates must receive the approval of the Villages Board of Directors.  A candidate must receive a majority of the ballots received in order to be elected.  That means 50% plus 1 vote.  PGA staff will conduct the election with the assistance of the Villages Board.

      I recommend county staff attend your January Villages meeting where we can discuss this matter and plan for a February election.  If you would like to meet sooner, please let me know.

      If you have any questions or would like any clarification please contact me or Amy Kyle at 503.742.5973 or AKyle@clackamas county

      Thank you.

      Gary Schmidt
      Director, Public and Government Affairs
      Clackamas County

      • Discuss Board Member Elections Allegations
      • Schedule Date for New Board Member Elections
    • New Candidate Applications
      • Ben Bliesnier
      • Gina Royall
      • Wendy Brown-Oathout
  7. 4:50 Mt. Hood Villages Community Park – The Next Step
  8. 5:05 Oregon Wild/Wilderness Act Expansion Proposal>
  9. 5:25 Chamber Report – Connie Scott
  10. 5:30 Mt. Hood Bicycle/Pedestrian Coalition Report – George Wilson
    • New Staff Member – Wendy Brown-Oathout
    • Damaged Drain Basin Grate Replacement; Hwy. 26
    • Sponsored Bike Ride by Buddha Kat Winery; Sandy, Oregon
    • Rumble Strip Removal/Safety Concerns; Villages Corridor/Hwy. 26
  11. 5:40 Neighborhood Watch Program Report – Joe Mazzara
  12. 5:45 Customer Service Training Report – Carol Burk
  13. 5:50 Community Concerns/Persons to Be Heard
  14. 6:00 Meeting Adjourned
Next Scheduled "Villages at Mt. Hood BOD"
   (....or is it the "Mt. Hood RV Village"?) Meeting - <<not scheduled>>

- All BOD meetings should be open to the public and must be announced with an agenda, on the web site and in the library at least 7 calendar days prior to the day such meeting is to be held.
    - There is no requirement that any materials be available prior to the meeting but may be requested under Oregon public meeting laws but I have not had any success with that approach

Meeting Notice Checklist
This meeting requires notice?
   1.  BOD meetings
Notices and materials placed or sent 7 days?
   1. To BOD members?
   2. people who requested info?
     3. materials at library?
    Notices and placed or sent 7 days?
   1. Mountain Times
   2. Sandy Post
   3. County Web Site- "bod meeting"
   4. Susan Corwin's Villages at Mt. Hood Web Site
   5. 3 Post Offices (Welches, Rhododendron, and Brightwood)
   6. Breezeway at Thriftway the week before
   7. Fires Station Reader Board - Tues before